BikeHouston Board Meeting Minutes | November 2014

Tuesday, November 18th, 2014 at Central Market, 3815 Westheimer, Houston 77027 Board Members Attending: Kathryn Baumeister, Neil Bremner, Nicole Caldwell, Regina Garcia, Thor Gardarsson, Marissa Marquez, Falon Mihalic, Tom McCasland, Aaron Regberg, and Executive Director Michael Payne. Others Attending:  Andrew Pompei, Gerry van Bakel, David Dick, Alec Glotten, Mary Blitzer, Tom Compson, Will Bruce, and Don Pickels. H-GAC Presentation:  Regional Pedestrian and Bicycle Plan – Andrew Pompei Andrew is a Regional Planner with the Houston-Galveston Area Council (HGAC). He is currently working on updating the Regional Pedestrian and Bicycle Plan, a high-level, long-range planning document. The last plan was adopted in 2007. They have mapped bike infrastructure throughout the 8-county area (134 cities) for which they are responsible. Direct plan will be released for public comment shortly. The plan is used to: improve mobility for pedestrians and cyclists; as an economic development tool (it can bring tourists to the region); and to create a policy framework for policymakers as they promote biking and walking in the region. Some priority actions include mapping existing infrastructure, counting pedestrians and cyclists in the region, supporting and rewarding local planning efforts, educating pedestrians and cyclists about safe travel techniques, and establishing a framework that promotes cooperation between all involved entities. HGAC is responsible for distributing transportation dollars. The map helps them prioritize projects for directing investment into projects. Some projects of regional interest: barrier elimination (freeways & waterways, for example), transit connections, connections to activity centers, realization of regional and local plans, and multi-modal accommodations. Also working on improving safety. Working on integrated facilities, such as the one on Bagby Street. Nov. 24th...

BikeHouston Board Meeting Minutes | October 2014

Tuesday, October 21st, 2014 at Central Market, 3815 Westheimer, Houston 77027 Board Members Attending: Kathryn Baumeister, Neil Bremner, Nicole Caldwell, Regina Garcia, Marissa Marquez, Tom McCasland, Fallon Milhalic, James Neff, Aaron Regberg, and Executive Director Michael Payne. Thor Gardarsson has an excused absence. Others Attending: Gerry van Bakel, David Dick, Brian Dieterle, Jennifer Hadayia , and Doug House. Call to Order Introduction of new Board Members: Marissa Marquez and Falon Mihalic. (Thor Gardarsson is out of town). Approval of 9/16 Meeting Minutes: motion to approve made by Neil Bremner, seconded by James Neff, approved unanimously. Treasurer’s Report: Kathryn Baumeister The September numbers are final and October is through the 12th. For Sept. we had $680 in revenue from memberships and t-shirt sales plus one donation. We still need to work on the description on Square readers so we can distinguish gift donors. Users should enter the person’s name and a brief description in the field provided. On the expense side, we reimbursed Regina for some Brighter Futures expenses, James bought food for our table at the Tour de Pink (leftovers will be used for the Ramble). $2,731 in expenses in September. Expenses jumped significantly in October due to the Ramble – t-shirts, blinkies, stickers, etc. Insurance was due in October (almost $3,600) – general liability for our rides/events and the renewal of our DNO insurance.  Kathryn has not yet updated any of the revenue for October. Ramble registrations of approx. $11,000 were received. We need to determine who has purchased memberships with their Ramble registration. We are on track so far compared to Rambles past. At this point we’re...

BikeHouston Board Meeting Minutes | September 2014

Tuesday, September 16th, 2014 at Central Market, 3815 Westheimer, Houston 77027 Board Members Attending: Kathryn Baumeister, Neil Bremner, Nicole Caldwell, Regina Garcia, Tom McCasland, James Neff, Aaron Regberg, and Executive Director Michael Payne. Others Attending: Thor Gardarsson, Gerry van Bakel, David Dick, and Rose Mikulski. Introductions Call to Order Approval of 8/19 Meeting Minutes: motion to approve made by Tom McCasland, approved unanimously Treasurer’s Report: Kathryn Baumeister It is important to note Square entries that are cash donations; Aaron will try to determine how to pull this information out and send it to Kathryn. Breaking down memberships into categories will also be important to track going forward. Income for August report includes the quarterly City employee contribution, Amazon matching funds, money from White Linen Night, and our first $200,000 from Houston Endowment. Also, $1,000 from Bike Barn, as corp. matching funds for half of employee memberships. We received a $300 credit for our ADP processing fee. Nine new memberships came in through PayPal in August. Total cash in bank: $261, 191 (including Paypal). Expenses: payroll and Paypal, trailblazer and MemberFindMe. Kathryn has collected everything that David Chaney will need and plans to pass it on to him asap. David will prepare the financials going forward from next month. He will not do the Paypal part of it however. Kathryn will let David know that we would like to receive the reports a couple days in advance of the meetings. August report approval: Tom made a motion to approve, James second, all in favor. July report approval: motion to approve by James, second by Tom, all in favor. MKT Trail...

BikeHouston Board Meeting Minutes | August 2014

Tuesday, August 19th, 2014 at Central Market, 3815 Westheimer, Houston 77027 Board Members Attending: Neil Bremner, Nicole Caldwell, Regina Garcia, Tom McCasland, James Neff, Aaron Regberg, and Executive Director Michael Payne. Kathryn Baumeister had an excused absence. Others Attending: Linda Carper, David Dick, Doug House, Mickey Hummel, and John Williams. Introductions Call to Order Approval of 7/12/14 Meeting Minutes:  approved without changes. Treasurer’s Report given by James in Kathryn’s absence $12,000 in upcoming expenses: payroll, membership system, PayPal account, reimbursement to Michael for ED expenses, blinkies for Ramble, helmets, and annual insurance premium. First installment from HE was received and deposited. David Chaney’s firm has been asked (and has agreed) to take over the day to day accounting on a pro-bono basis starting in October. We will be switching to Quick Books as part of that process. Kathryn will continue as Treasurer and give the report at our monthly meetings. We are welcome to email any question on the report to her. Report not yet approved – we will delay approval until Kathryn has been able to include July’s numbers. [It was later learned that the report was up to date]. Executive Director’s report Highlights from last month: Master Bicycle Plan RFQ has been sent out – final date for submissions of interest is the 21st of this month. There are ~ 6 expected bidders. Process seems to be going along smoothly. In addition to funds already committed by BikeHouston and the City, HGAC will contribute $125K to the process. Michael was at a meeting this morning to discuss a possible gift of $25K from the Houston Parks Board....

BikeHouston Board Meeting Minutes | July 2014

Tuesday, July 15th, 2014 at Central Market, 3815 Westheimer, Houston 77027 Board Members Attending: Neil Bremner, Nicole Caldwell, Yee-Bien Chuah, Regina Garcia, James Neff, and Aaron Regberg. Kathryn Baumeister and Tom McCasland have excused absences. Others Attending: Don Pickels, Mickey Hummel, Tammy Young, Fred Doolittle, Peggy Moore, and Joe McKee. Executive Director Michael Payne joined by teleconference. Introductions Call to Order Approval of 6/17/14 Meeting Minutes:  approved without changes. Treasurer’s Report given by Aaron in Kathryn’s absence New format  – broken down on monthly basis, includes projections for the next year out (necessary for the Houston Endowment grant). We can fine-tune this format, so board members should feel free to send feedback. We received $1,300 in memberships and $7K transferred from Paypal, with our total monthly revenue around $8,800. Expenses included a donation to CrimeStoppers, scholarships for LCIs, printing, and administrative costs. Total expenses of approximately $5,500. We have a net income of $3,200 this month, giving us $61,000 on hand – right around where we need to be in preparation for the Ramble in October. Kat needs approval on $3K for blinky lights that we put in all Ramble packets – request for expenditure approved. Goal to have an annual budget by next board meeting, but may actually take 2 months to get it fleshed out. Michael has sent a preliminary budget to the board via email and is requesting feedback. He is in the process of using Kathryn’s format for the annual budget and will send out a revised version soon. Report approved without changes. Executive Director’s report – Michael emailed a written report to the board,...

BikeHouston Board Meeting Minutes | June 2014

Tuesday, June 17th, 2014 at Central Market, 3815 Westheimer, Houston 77027 Board Members Attending: Kathryn Baumeister, Neil Bremner, Nicole Caldwell, Geoff Carleton, Yee-Bien Chuah, Regina Garcia, Tom McCasland, James Neff, and Aaron Regberg. Others Attending:  Liam Mulcahy, Don Pickles, David Dick, Brian Crimmins, Thor Gardarsson, Anita Hollmann, and Asmara Tekle. Michael Payne joined initially by video conference but dropped off almost immediately due to technical problems. Introductions Call to Order Approval of 5/20/14 Meeting Minutes – approved without changes. Houston Endowment Grant Agreement Kathryn sent a copy to the board for review as it must be signed and returned by June 20th. Don Pickles, an attorney, reviewed the agreement during the meeting and reported that it looks fine to him. The grant is specifically for capacity building. Michael has been informed verbally (but not yet in writing) that the Houston Endowment (HE) is prepared to increase the grant amount for the Bicycle Master Plan from $50,000 to $100,000. The additional $50K will be managed through a second grant application and thus a separate agreement. BikeHouston has filed this application and expects approval at the Sept. HE Board meeting. Houston Endowment reserves the right to announce the grant in the media. We can tell friends but can’t issue our own press release. They will “audit” us annually to ensure that we deserve subsequent annual payments of the grant. Discussion of criteria that may be used for these audits. We will provide a report 30 days prior to each installment. Tom McCasland says he is comfortable with the agreement since it’s not retroactive, just for future installments. Tom has communicated with...

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